Renta automates the full purchase-to-pay process
In May 2022, Palette changed name to Rillion.
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Client Information
| Customer | Renta Group |
|---|---|
| Branch | Rental industry |
| Area | Europe |
| Business system | Microsoft Navision |
| Invoices/year | 40 000 |
| Employees | Over 200 |
| Process automated | Invoice processing, contracts, purchase orders |
Challenge
Finnish machine and equipment rental company Renta is still a new, but yet fast growing business. Due to the rapid growth of the business, Renta has had several ongoing projects at the same time. The company had an urgent need to set up automated processes for both purchasing and invoice processing. Renta wanted to create a streamlined and transparent purchase-to-pay process especially when it comes to equipment purchases.
Solution
Renta Group chose to automate the full purchase-to-pay process with Rillion’s SaaS solution. An invoice processing solution combined with a contract module matches recurring invoices directly to contracts. Equipment purchases are processed through Rillion’s system against pre-approved and category-specific budgets.
A forerunner with digitised processes
Renta Group Oy is a Finnish machine and equipment rental company, which started operating in early 2016. The company has more than 200 employees and 28 offices in Finland. Renta grew its turnover to over 45 million euros during its second year of operating, and in 2018 they aim to expand internationally. Renta’s strategy is to be the most modern operator in its industry, which they put into practice through dynamic processes and digital services that enhance the customer experience.
”Our aim is to become a significant forerunner that reshapes the industry. What this also means is that from the very beginning we have set out to build our internal processes to match today’s requirements, as well as future objectives”, comments Lauri Matikainen, CFO of Renta Group Oy.
“During such a rapid growth of our business, we have had several ongoing projects at the same time. Therefore it’s been crucially important that in addition to invoice processing, we are also able to implement purchases through Rillion’s system”
The entire process in the same system
Renta wanted to create a streamlined and transparent purchase-to-pay process especially when it comes to equipment purchases. All of the company’s equipment purchases go through Rillion’s e-purchasing system. The automation of the entire purchase-to-pay process with Rillion has brought Renta both cost- and process-related benefits.
”Equipment purchases are processed through Rillion’s system against pre-approved and category-specific budgets. This improves predictability, and we are able to see the situation of investment budgets and deliveries in the system in real-time. This makes planning of investments and cash management significantly easier. it’s been crucially important that in addition to invoice processing, we are also able to implement purchases through Rillion’s system”, says Matikainen.
Continuous development
Lauri Matikainen, CFO of Renta Group comments on the decision to choose Rillion’s purchase-to-pay solution:
”It’s important for us that our solution provider also acts as our development partner. We continuously develop our processes in cooperation with Rillion. As requirements change along with our growth, a strategic partnership and a flexible solution that grows with us will support our business in the long run.”
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